Candidate Project

A candidate project holds everything related to a single candidate — their uploaded documents, job post details, generated dossiers, and exports.

Create a project

Click the New Project button (suitcase icon) in the sidebar, or use the Create Project button in the top right of the Projects page. No name is required — it will be filled in automatically once you upload a CV.

When the project opens, you'll see two forms: one for job information at the top, and one for candidate information below.

Job information (optional)

In the top form you can:

• Enter the job title
• Paste the job description or upload a job post file
• Paste a URL to the job listing — talentkiwi will extract the content

Attaching a job post is optional but recommended — talentkiwi uses it to highlight the candidate's most relevant experience for that specific role. Click Save in the bottom right of the form when done.

Candidate information

CV (required)

Upload the candidate's CV first — talentkiwi will automatically extract the candidate's name and photo (if available). Drag and drop the file into the upload area, or click to browse.

Recruiter notes (optional)

Add notes from interviews or phone screens. You can:

• Upload a file (PDF, DOCX, or image)
• Type or paste notes directly into the text field

Additional documents (optional)

Upload any other supporting documents, such as:

• Reference letters
• Diplomas or transcripts
• Certificates or assessments

Working with uploaded files

• Preview — click any file name to view the document you uploaded
• Rearrange — in edit mode, you can drag and drop files between sections (CV, recruiter notes, and additional documents)

Generate the dossier

Once the CV is uploaded, configure the options before generating:

Template — select a document template from the dropdown.

Language — choose the output language. The AI translates and adapts the content into the selected language.

Anonymization — toggle Anonymize to hide the candidate's name and personal details in the output.

Click Generate Document. Generation typically takes 30 seconds to 2 minutes depending on the amount of uploaded content. Do not close the tab while generation is in progress.

Review and edit

Once generated, you can review and edit the document in two views:

Page dict editor (HTML view)

Click the <> button (second button in the toolbar) to open the HTML viewer. This shows all the fields that will appear in the document.

• Edit text — double-click a title to edit it, or click directly into any text field to modify it
• AI Enhance — select any text to reveal the Enhance button. The AI will help you improve the selected passage
• Split view — click Split View at the top center to open a side-by-side comparison: original uploaded documents on the left, generated output on the right
• Save — always click Save in the top right before closing

Docx editor

Open the Word editor to review and edit the document in a familiar word-processor interface. Save using the Save button in the top left of the editor, then close when done.

Share a project

To share the project with a colleague, click the blue Share Project button in the top right of any open project. This works for both candidate and job post projects.

Export

PDF export (recommended) — click Download PDF to open the export dialog. You can select which pages to include, rotate or remove pages, and then confirm the download. The PDF is automatically compressed to stay under 5 MB.

DOCX export — click Download DOCX to receive an editable Word file containing the generated document only (no attachments). Use this when the client needs to edit the document or your workflow requires a Word file.